Get Your HotSchedules Schedule Into Google & Apple Calendar
Turn the schedule HotSchedules shows you into events your calendar app understands — in under a minute, with nothing to install.
For Restaurant and hospitality teams scheduled in HotSchedules
Your schedule lives in HotSchedules. Your life lives in your calendar. Here's the fastest way to bridge the two — no IT department required.
The problem
HotSchedules posts your shifts in its app, and managers shuffle them right up to the last minute. Keeping your personal calendar matched to the latest version is a weekly chore.
HotSchedules has calendar sync in some setups — but if it's missing, broken, or your venue doesn't enable it, the workflow below gets your shifts onto your calendar without anyone's permission.
The workflow that always works
Whatever HotSchedules shows you on screen, you can put on your calendar in under a minute:
- Copy your schedule — open your schedule in HotSchedules and select the text: dates, times, locations, notes, all of it. Formatting doesn't matter. If it's a screenshot or a printout, take a photo instead.
- Paste it into the converter — the AI reads each shift and turns the whole lot into proper calendar events in one pass. Photos go through the image to calendar tool; PDFs through PDF to ICS.
- Add to your calendar — download the .ics, or better:
- Subscribe once, never import again — create your personal calendar feed and every schedule you convert appears in Google, Apple or Outlook calendar automatically. Next time the schedule drops, it's copy → paste → done.
Convert your HotSchedules schedule now
Paste your schedule text — shifts, events, call times — and get calendar events in seconds.
Try it free →
Why not type it in manually?
Because a month of shifts is twenty-plus events, each with a start, end, location and notes — and one mistyped AM/PM is a missed shift. Bulk conversion does the whole schedule in one pass, keeps the details, and the personal feed means your phone stays current without you re-doing anything.
Related guides
Try it right here — paste your schedule
Drop in your shifts, events or rota exactly as they appear — we'll turn them into calendar events on the next page.
Free to try — no sign-up needed for your first conversions.